All hiring requests at UC Davis Health are reviewed by the Workforce Management Committee.
Scope
Workforce management applies to all staff positions at UC Davis Health. This includes all departments, School of Medicine, School of Nursing, physicians and staff.
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| Position actions include, but not limited to: |
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Workforce Request Forms
Out of Scope
- Faculty, MSP Physician, and APP hires will go through separate department, medical group, Dean’s Office, and Programmatic Support Committee reviews.
- For APP hiring requests, use the Advanced Practice Provider Workforce Request Form (.pdf)
- For School of Medicine and School of Nursing hiring requests, use the SOM/SON Workforce Request Form.
Workforce Management Process
A department will follow this process after determining it is necessary to fill a vacant position:
- Workforce Request Form is completed and submitted by Hiring Manager, job description and organizational chart are attached.
For New Positions:- With Standardized Job Description template in Job Builder - Use Standardized JD Template
- With Non-Standardized Job Description template in Job Builder - Use Non-Standardized JD Template
- With neither, please use the JD Template
- Workforce Request Form is auto-routed for approvals through Smartsheet.
- Once approved at all levels, requests are submitted for review by the Workforce Management Committee, which meets on Tuesdays.
- After committee review, the Executive Director (or designee) is notified of Workforce Management Committee decision:
- Request is Approved - Hiring manager to follow hiring process.
- Request is Denied - Hiring manager may appeal request by reaching out to the Workforce Management Committee at hs-workforcemanagement@ucdavis.edu.
Workforce Management Request Dashboard
You can use this dashboard to check the status of an existing Workforce Management Request. Please note that you may need to request access to the dashboard if you have not yet done so.
Access Dashboard in Tableau
Failed Recruitments
When a recruitment for career positions fails (e.g., unable to select a candidate):
- Approvals are valid for 6 months from the initial decision date if the department wishes to re-post or re-advertise the position.
- If there are any changes to the initial request or it has been more than 6 months from the approval date, a new WFM submission will be needed.
Support and Job Aids
TRAINING RECORDINGS
- Please email any questions to hs-workforcemanagement@ucdavis.edu.
Workforce Management Committee
The role of the Workforce Management Committee is to assess vacancy requests in alignment with the purposes and the principles of the workforce management guidelines.
Members of the Workforce Management Committees will represent UC Davis Health as a whole, have both a broad and an in-depth understanding of the organization, and will be balanced, thoughtful and objective in their duties.
The Workforce Management Committee will meet weekly on Tuesdays to review all requests submitted by end of day on the previous Thursday.
- Committee Members:
- Michael Condrin, interim Chief Executive Officer (Voting member)
Noel Sousa, Associate Chief Financial Officer (Voting member)
Amy Murphy, Executive Director for Human Resources at Health, (Voting member)
Tarnjit Deol, Organizational Consultant (WMC Co-Lead)
Brooke Hansen, Organizational Consultant (WMC Co-Lead)
WRC members for Physicians, Advanced Practice Providers, School of Medicine, School of Nursing:
Dr. Debbie Aizenberg, Executive Director, UC Davis Medical Group (Voting Member)
Dr. Joe Galante, Interim Chief Medical Officer (Voting Member)
Dr. Susan Murin, Dean School of Medicine (Voting Member)
Christi Delemos, Director, Advanced Practice (Voting Member)
Aaron Wright, Director, Ambulatory Advanced Practice (Voting Member)
Workforce Management Committee Evaluation Criteria
Requests will be evaluated based on the following criteria:
- FTE Variance, year-to-date
- Salaries and Wages Variance, year-to-date
- Productivity Data, if applicable
- Vizient ODB, if applicable
- Necessity of hire