Forms

For Department personnel liaisons and payroll to submit form to adjust an employee’s leave hours.
Submit to: Payroll

Departments use this form to notify HR of changing employment conditions, HR then notifies the Union.
Submit to: ELR Department

This form is used by both campus and health managers and supervisors to document a permanent accommodation.

For questions on the DocuSign form please email [email protected]. 

Here are helpful FAQ's for DocuSign.

Complete form to initiate an indefinite position closure proposal.
Submit to: ELR Department

Because position closure occurs in reverse seniority order, less senior employees inform departments of special skills that may prevent layoff.
Submit to: Compensation/Classification

Allows PSS and MSP employees to file an official complaint.
Submit to: ELR Department

This protocol is for use in pre-disciplinary action reviews.

Managers and Supervisors can complete this form to request to change and employee's probationary period end date.
Submit to: Department assigned Employee Relations Consultant

Managers and Supervisors can complete this form to request to change an employee’s probationary period end date.
Submit to: HR Administration

Defines policies and expectations for hiring exempt professionals and support staff on contract.
Submit to: Hiring departments complete during onboarding and submit to local HR office.

Replace this text with a short description of the form (1-2 sentences). This text will appear in the HR Forms table.

For managers looking to hire, or extend an appointment for a retired employee and outlines the specific reemployment regulations for individuals who receive a retiree benefit.
Submit to: Local HR office at time of rehire

A checklist of responsibilities when a supervisor separates.
Submit to: For supervisor use only.

Staff may use form to request leave using vacation, sick, comp time, leave without pay, supplemental family medical leave, or personal leave.
Submit to: Department Manager

Managers and Supervisors can complete this form to nominate someone for the Star Recognition program.
Submit to: Executive Director, then to Vice Chancellor

Please use this template when you are submitting more than 1 Student Compaction due to the 2022 California Minimum Wage Increase:   

1. Download the Compaction Template. 
2. Log in to AggieService.
3. Select service request type "Reports-to Changes"
4. Attach the completed template as an attachment to the case.

Active duty military personnel can receive supplemental compensation.
Submit to: UC Davis - If leave is managed by a Shared Services team, please send to the appropriate office otherwise, please provide to your supervisor.
UC Davis Health - submit to: [email protected]

This form is used by managers and supervisors to document temporary accommodation.

For questions on the form, please email:
Campus: [email protected] | Health: [email protected].

DocuSign FAQ.

Forms:

• Campus DocuSign Form
• Health DocuSign Form

Departments complete this form to request temporary employment services (TES).
Submit via Smartsheet

For the Davis campus: The link leads to Safety Services, where you will find Workers' Compensation forms, information and assistance.

This document must be completed by the requesting Department for all federally funded purchases ≥$10,000 (including tax and shipping) & non‐federally funded purchases ≥$100,000 (excluding tax, but including shipping), to substantiate the appropriateness of source selection and price reasonableness.

Departments use this online form to request employees be provisioned access to Cognos Reports and/or UCPath security roles. Visit the local UCPath Security webpage for instructions on using the form and a list of Security Liaisons.

To be completed by retirees who receive monthly retirement income and are reemployed in a senior management or staff position.
Submit to: Onboarding coordinator

Union designated employee representative fills out form to request paid release time for grievance-related activities.
Submit to: Employee's Supervisor

The Work Number® (TWN) is an automated service providing employees with the ability to quickly deliver proof of employment or income.

Departments may use this form to collect volunteer's personal information. It also serves as a checklist to determine volunteer eligibility, and document volunteer onboarding activities. 
Departments should retain this form as Workers' Compensation will request a copy in the event of a volunteer illness/injury.

Form used by departments when applying for a waiver of recruitment as outlined in PPSM-20.

For the Health campus: Visit the UC Davis Health Workers' Compensation website for forms, contact information and more resources.