UC Davis staff holidays, vacation/PTO, and sick time
Holidays
- New Year Holiday (2 days)
- Martin Luther King, Jr. Day
- President's Day
- Farmworkers Day
- Memorial Day
- Juneteenth
- Independence Day
- Labor Day
- Veteran's Day
- Thanksgiving Holiday (2 days)
- Winter Holiday (2 days)
View the UC Davis holiday calendar and refer to UC Davis Policy & Procedure Manual Section 200-05, Academic and Administrative Calendar.
Paid Leave Accrual Rates
Vacation
Vacation accruals for staff in PSS, MSP, and SMG groups (based on full-time status) are indicated below in accordance with UC Personnel Policies for Staff Members 2.210 Absence from Work.
Professional Support Staff (PSS)
Qualifying Years of Service | Hourly Accrual | Approx. Annual Days | Maximum Accruals (Hours) |
|---|---|---|---|
| Less than 10 | 0.057692 | 15 days | 240 hours |
| 10-15 | 0.069231 | 18 days | 288 hours |
| 15-20 | 0.080769 | 21 days | 336 hours |
| More than 20 | 0.092308 | 24 days | 384 hours |
Manager and Senior Professional (MSP) and Senior Management Group (SMG)
Qualifying Years of Service | Hourly Accrual | Approx. Annual Days | Maximum Accruals (Hours) |
|---|---|---|---|
| Less than 5 | 0.069231 | 18 days | 288 hours |
| 5-10 | 0.080769 | 21 days | 336 hours |
| 10 or More | 0.092308 | 24 days | 384 hours |
Sick Leave
Eligible employees accrue sick leave based on hours on pay status.
| Appointment Type | Hourly Accrual | Approx. Annual Days | Maximum Accruals (Hours) |
|---|---|---|---|
| Full Time | 0.046154 | 12 days | No Max |
| Part Time | 0.046154 | Based on hours on pay status | No Max |
| Per Diem* | N/A | 1 day | 16 hours |
*Per Diem
Per diem appointments are granted 8 hours of sick leave each calendar year and can roll over unused sick leave hours to a maximum of 16 sick leave hours in a year. The annual 8 hours are added to the sick leave bank on Jan. 1 of each year. For new Per Diem hires, the paid sick leave will be credited and available for use on the next working day following the employee’s first monthly or quadriweekly pay cycle.
Learn more about using sick leave
PTO Accrual (UC Davis Health Only)
PTO accruals for non-represented staff in PSS and MSP groups are indicated below. Represented staff should refer to their applicable Collective Bargaining Agreement.
Professional Support Staff (PSS)
Qualifying Years of Service | Hourly Accrual | Approx. Annual Days | Maximum Accruals (Hours) |
|---|---|---|---|
| Less than 10 | 0.080769 | 21 days | 336 hours |
| 10-15 | 0.092308 | 24 days | 384 hours |
| 15-20 | 0.103846 | 27 days | 432 hours |
| More than 20 | 0.115385 | 30 days | 480 hours |
Managers and Senior Professionals (MSP)
Qualifying Years of Service | Hourly Accrual | Approx. Annual Days | Maximum Accruals (Hours) |
|---|---|---|---|
| Less than 5 | 0.092308 | 24 days | 384 hours |
| 5-10 | 0.103846 | 27 days | 432 hours |
| 10 or More | 0.115835 | 30 days | 480 hours |
Extended Sick Time (EST) (UC Davis Health Only)
EST hours may be used when a PTO accruing employee uses PTO for a reason eligible as sick leave for more than 24 hours at one time. The first 24 hours will be applied to PTO-S and subsequent days off may use accrued EST.
| Appointment Type | Hourly Accrual | Approx. Annual Days | Maximum Accruals (Hours) |
|---|---|---|---|
| All | 0.023077 | 6 days | No Max |
Learn more about accrual and use of PTO
Questions
- Log in to UCPath to view your individual employee leave accrual and usage
- Contact your local HR resource or Service Channel for support as needed