Make Your Meetings More Active

  • Include items on your meeting agenda that require participants to get out of their seats (breakout groups, stand and write ideas on an easel).
  • Choose movement friendly meeting locations (walkable neighborhoods, on-site gym, nearby park).
  • Hire a professional instructor (pilates, yoga, tai chi, stretching, Zumba) to lead a class before or during the meeting.
  • Point out the stairs and encourage attendees to use them. Consider including the location of stairs in meeting directions or putting arrows to the stairs in front of elevators.
  • Organize a group walk early in the morning, during a break or before/after dinner.
  • Consider incorporating standing ovations after each speaker to encourage participants to stand and stretch.

Standing Breaks

  • At least once an hour, participants should be encouraged to stand up to improve blood circulation, boost metabolism, and relieve physical discomfort from sitting for prolonged periods of time.
  • Announce that it is fine to stand up and move around, as needed. If possible, provide raised tables for those electing to stand during the meeting.

Stretch Breaks

  • Stretch breaks help participants wake up their bodies and minds.
  • Encourage people to stand up and stretch in place.
  • Try playing a Healthy UC Davis WakeBreak video! These instructor-led stretch videos range from 4 to 15 minutes. 

Breathing Exercise

  • Focused breathing is an energizing activity that can help relax and clear your mind. Simply inhale for four seconds, hold it for seven seconds, and exhale for eight seconds.

Suggested Activity Agendas

LENGTH OF MEETINGSTANDING BREAKSTRETCH BREAKSBREATHING BREAKSMOVEMENT BREAKSWALKING BREAKS
50 - 60 minx x  
2 - 4 hoursxxxx 
All Dayxxxxx
Photo of Leti Montana

Position Title
Senior Organizational Development Consultant, UC Davis Health

  • Learning & Organizational Development
Bio

Leticia Montana, MSOD, ACC, is an experienced leadership coach and organizational development strategist with expertise across a variety of industries, including healthcare, financial services, biopharmaceuticals, tech, and management consulting. 

Leticia has served in leadership and internal consulting roles within various organizations including UCSF, Gilead Sciences and Pfizer. Prior to joining UC Davis Health, Leticia was the Vice President of Learning and Organizational Development at Redwood Trust, a boutique investment firm in the San Francisco Bay Area. Her career journey has led her to contribute to a wide variety of notable projects, including leading a large-scale organizational culture transformation, building a talent development function from the ground up and the design of numerous leadership development programs for underrepresented employee populations. She is passionate about connecting business strategy to organizational development strategy in support of growth, innovation, and inclusion. 

As a coach, she is recognized for her ability to guide her clients along their leadership journey while amplifying their voice, staying true to their values, and leading with authenticity. Leticia received her coaching training at the prestigious Hudson Institute of Coaching, a leader in the field of coaching and human development for over 30 years.  She is an active member of the International Coaching Federation (ICF) and Certified Associate Coach (ACC). 

Leticia was born in California’s Central Valley and spent several decades building her career in the San Francisco Bay Area. Outside of UC Davis Health, she volunteers as a mentor to graduate students at her former alma mater, University of San Francisco and loves to see her mentee’s grow and find fulfillment in their careers. Leticia also enjoys boxing, farmer’s markets, Pilates, and traveling to anywhere there is delicious food.

Education and Degree(s)
  • M.S. Organizational Development
  • B.S. Cell and Molecular Biology
  • ICF (International Coach Federation) credentialed, Certified Associate Coach (ACC)
  • Leadership Circle Profile Certification
  • Organizational Design Certification through Cornell University
  • Prosci Change Management Practitioner