TES Frequently Asked Questions Regarding Coronavirus (COVID-19) Administrative Leave & Working Remotely
- What criteria must a TES employee meet to be eligible for Emergency Administrative Leave?
- To be eligible for Emergency Administrative Leave, a TES employee must be actively at work with an assigned department, or on approved leave with an assigned department, as of March 16, 2019 or later. The University of California Executive Order regarding Paid Leave was issued March 16, 2019.
- When is a TES employee not eligible to access the Emergency Administrative Leave?
- If a TES employee is not actively at work with an assigned department, or on approved leave with an assigned department, as of March 16, 2019 or later, they are not eligible for Emergency Administrative Leave. Access to other available leave banks remains unchanged.
- A TES employee is assigned to a department position and is currently out on sick leave. The TES employee cannot return to the office as operations have been suspended due to COVID-19 and there is no work available for the employee to work remotely.
- At the time the employee is ready to return to work, the Supervisor should determine if the prior absence was related to COVID-19. If yes, the employee would be eligible for the Emergency Administrative Leave. If not, the employee should access other available leave balances.
- How do I record Emergency Paid Leave in the TRS system?
- TRS is set up to account for the emergency administrative leave. When you are in TRS on the date you wish to record taking leave go to the date depress the ADD box button and you will see a drop down menu of all of the codes to be selected:
→ Step 1. Select Paid Leave (COVID19) in the Drop Down Menu
→ Step 2. Enter Paid Leave (COVID19) Hours: (usually 8 hours or the number of hours you are normally scheduled to work for that day).
→ Step 3. Enter comments: Emergency Administrative Leave taken due to COVID-19
- If a TES employee is sent home due to COVID 19 related reasons, what types of leave can the employee access?
- Yes, if a TES employee is sent home due to COVID-19 related reasons they are eligible to use the 128 hours of Emergency Administrative Paid Leave as well as sick and vacation leave.
- I was told from my supervisor that there was an executive order or a one-time allotment of up to 128 hours of paid leave (or prorated), is that for TES employees as well?
- Yes, TES employees are eligible providing they were actively at work with an assigned department, or on approved leave with an assigned department, as of March 16, 2019 or later; and they meet the eligibility requirement listed below:
→ The employee is unable to work due to their own or a family member’s COVID-19 related illness.
→ The employee is unable to work due to public health or University-required quarantine or self-isolation measures.
→ The employee is unable to work because they have been directed not to come to work for COVID-19 related reasons and it is not operationally feasible for me to work remotely.
→ The employee is unable to work because of a COVID-19 related school or daycare closure that requires me to be at home with a child or dependent, and it is not operationally feasible for me to work remotely or in conjunction with the childcare commitment.
→ They are an employee who has not been designated as performing essential functions who has been ordered to "shelter in place" and is not able to work remotely.
- When employees are allowed to work at home and/or work on Required Training online from the Learning Center, do we enter our hours as usual as if we are in the office?
- Is there more information on Emergency Paid Leave? How do I apply for Emergency Paid Leave?
- → Full information page on Emergency Paid Leave
→ To apply for Emergency Paid Leave, please complete this form (PDF)